1. Which of the following is the default file extension for a Word document in MS Word 2016 and later?
A) .txt
B) .doc
C) .docx
D) .pdf
Answer: C
Explanation: MS Word 2007 onward uses the XML-based .docx format as default.
2. What is the shortcut key to save a Word document?
A) Ctrl + S
B) Ctrl + C
C) Ctrl + P
D) Ctrl + V
Answer: A
Explanation: Ctrl + S is universally used to save documents in Word and other applications.
3. Which feature in MS Word helps to check spelling and grammar automatically?
A) AutoCorrect
B) AutoFormat
C) Track Changes
D) Thesaurus
Answer: A
Explanation: AutoCorrect can fix common typos and also flags spelling/grammar errors in Word.
4. Which tab contains options for setting page orientation, margins, and size?
A) Insert
B) Layout
C) References
D) View
Answer: B
Explanation: The Layout tab (or Page Layout in earlier versions) manages page formatting.
5. What does the “Track Changes” feature in Word do?
A) Counts words
B) Records document edits
C) Changes font style
D) Saves document automatically
Answer: B
Explanation: Track Changes highlights additions, deletions, and edits made in the document.
6. What is the shortcut key to copy selected text?
A) Ctrl + C
B) Ctrl + X
C) Ctrl + V
D) Ctrl + A
Answer: A
Explanation: Ctrl + C copies the selected text to the clipboard.
7. Which of the following is used to insert a table in a Word document?
A) Layout → Table
B) Insert → Table
C) References → Table
D) Home → Table
Answer: B
Explanation: The Insert tab contains the Table option to create or draw tables.
8. What is the default font in MS Word 2016?
A) Arial
B) Times New Roman
C) Calibri
D) Courier New
Answer: C
Explanation: Calibri, size 11, is the default font in Word 2016.
9. Which view in Word allows you to see the document as it would appear on printed pages?
A) Print Layout
B) Web Layout
C) Outline
D) Draft
Answer: A
Explanation: Print Layout shows headers, footers, margins, and page breaks as in print.
10. Which key combination is used to select the entire document in Word?
A) Ctrl + E
B) Ctrl + A
C) Ctrl + Z
D) Ctrl + X
Answer: B
Explanation: Ctrl + A selects all text and objects in the current document.
11. In MS Word, what is a Quick Part used for?
A) To add images
B) To save reusable text, fields, or elements
C) To change page orientation
D) To create a table
Answer: B
Explanation: Quick Parts allows users to insert pre-formatted content quickly.
12. Which of the following is NOT a type of tab stop in Word?
A) Left
B) Center
C) Decimal
D) Font
Answer: D
Explanation: Font is a text property; tab stops can be left, center, right, decimal, or bar.
13. Which shortcut key is used to undo the last action?
A) Ctrl + Z
B) Ctrl + Y
C) Ctrl + U
D) Ctrl + I
Answer: A
Explanation: Ctrl + Z undoes the previous action; Ctrl + Y redoes it.
14. How can you add a hyperlink to a Word document?
A) Home → Hyperlink
B) Insert → Link
C) Layout → Hyperlink
D) References → Link
Answer: B
Explanation: Hyperlinks are added through the Insert tab → Link option.
15. Which feature in Word helps in creating a Table of Contents automatically?
A) Styles
B) Clip Art
C) Track Changes
D) Mail Merge
Answer: A
Explanation: Heading styles (Heading 1, Heading 2, etc.) are used to generate Table of Contents automatically.
16. What is the shortcut to paste copied content in Word?
A) Ctrl + C
B) Ctrl + V
C) Ctrl + X
D) Ctrl + P
Answer: B
Explanation: Ctrl + V pastes the contents of the clipboard at the cursor position.
17. Which tab contains the option to add a watermark?
A) Home
B) Layout
C) Design
D) Review
Answer: C
Explanation: Watermarks, page color, and borders are in the Design tab.
18. What does the “Header & Footer” feature allow you to do?
A) Add text at the top and bottom of every page
B) Insert images only
C) Change font styles
D) Create tables
Answer: A
Explanation: Headers appear at the top and footers at the bottom of all pages in the document.
19. Which view is most suitable for creating or editing an outline in Word?
A) Print Layout
B) Outline View
C) Web Layout
D) Read Mode
Answer: B
Explanation: Outline View allows you to organize headings and subheadings efficiently.
20. Which of the following is used to check the word count in Word?
A) Review → Word Count
B) Home → Word Count
C) Insert → Word Count
D) View → Word Count
Answer: A
Explanation: Word Count option is under the Review tab, showing words, pages, characters, etc.
21. Which key is used to move to the next cell in a Word table?
A) Enter
B) Tab
C) Shift
D) Ctrl
Answer: B
Explanation: Tab moves the cursor to the next cell; Shift + Tab moves to the previous cell.
22. What is Mail Merge used for in Word?
A) Creating labels, letters, and envelopes
B) Adding images
C) Spell checking
D) Page numbering
Answer: A
Explanation: Mail Merge merges a document with data from a spreadsheet or database.
23. Which tab contains the “Track Changes” and “Comments” features?
A) Review
B) View
C) Home
D) Insert
Answer: A
Explanation: The Review tab manages document review tools like comments and track changes.
24. Which of the following is used to protect a Word document with a password?
A) File → Info → Protect Document
B) Review → Protect Document
C) Insert → Protect Document
D) Layout → Protect Document
Answer: A
Explanation: Word allows document protection under File → Info → Protect Document.
25. What is the maximum number of columns you can insert in a Word table?
A) 63
B) 255
C) 256
D) 512
Answer: C
Explanation: MS Word allows up to 256 columns in a table and 32,767 rows.
26. Which feature allows you to automatically replace text as you type in Word?
A) AutoCorrect
B) AutoFormat
C) Track Changes
D) Spell Check
Answer: A
Explanation: AutoCorrect automatically fixes common spelling or typing errors while typing.
27. What is the shortcut key to bold selected text in Word?
A) Ctrl + B
B) Ctrl + I
C) Ctrl + U
D) Ctrl + Shift + B
Answer: A
Explanation: Ctrl + B applies bold formatting; Ctrl + I italicizes; Ctrl + U underlines.
28. Which of the following options is used to create numbered lists in Word?
A) Home → Bullets
B) Home → Numbering
C) Layout → Numbering
D) Review → List
Answer: B
Explanation: The Home tab has options for bullets, numbering, and multilevel lists.
29. Which type of break is used to start a new page in Word?
A) Column Break
B) Section Break
C) Page Break
D) Text Break
Answer: C
Explanation: Page Break forces the next content to begin on a new page.
30. What is the shortcut key to insert a hyperlink in Word?
A) Ctrl + H
B) Ctrl + L
C) Ctrl + K
D) Ctrl + I
Answer: C
Explanation: Ctrl + K opens the Insert Hyperlink dialog box to add or edit links.
31. Which tab in Word allows you to insert footnotes and endnotes?
A) Home
B) Insert
C) References
D) Review
Answer: C
Explanation: Footnotes and endnotes are inserted through the References tab.
32. How can you change the line spacing in a Word document?
A) Layout → Spacing
B) Home → Paragraph → Line and Paragraph Spacing
C) Review → Spacing
D) Insert → Line Spacing
Answer: B
Explanation: Line spacing can be adjusted under Paragraph settings on the Home tab.
33. Which option is used to find a specific word or phrase in Word?
A) Find → Ctrl + F
B) Replace → Ctrl + R
C) Go To → Ctrl + G
D) Search → Ctrl + S
Answer: A
Explanation: Ctrl + F opens the Find dialog to locate text in the document.
34. What does the “Compare” feature in the Review tab do?
A) Counts words
B) Compares two documents and highlights differences
C) Corrects spelling
D) Creates a table of contents
Answer: B
Explanation: Compare shows additions, deletions, and formatting differences between documents.
35. Which shortcut key is used to center align text?
A) Ctrl + L
B) Ctrl + R
C) Ctrl + E
D) Ctrl + J
Answer: C
Explanation: Ctrl + E centers text; Ctrl + L left-aligns; Ctrl + R right-aligns; Ctrl + J justifies.
36. Which option in Word allows you to insert symbols and special characters?
A) Insert → Symbol
B) Home → Symbol
C) Layout → Symbol
D) Review → Symbol
Answer: A
Explanation: Insert tab → Symbol allows adding characters not on the keyboard.
37. What is the function of “Drop Cap” in Word?
A) Capitalizes all letters
B) Creates a large decorative first letter of a paragraph
C) Converts text to uppercase
D) Creates a watermark
Answer: B
Explanation: Drop Cap enlarges the first letter for stylistic emphasis.
38. Which option is used to add captions to images or tables in Word?
A) References → Insert Caption
B) Insert → Caption
C) Layout → Caption
D) Review → Caption
Answer: A
Explanation: The Insert Caption feature labels tables, figures, and equations automatically.
39. Which shortcut key is used to open a new document in Word?
A) Ctrl + N
B) Ctrl + O
C) Ctrl + W
D) Ctrl + P
Answer: A
Explanation: Ctrl + N opens a blank new Word document.
40. Which type of section break starts a new page and allows different formatting?
A) Continuous
B) Next Page
C) Odd Page
D) Column
Answer: B
Explanation: Next Page section break starts a new page and allows different headers/footers or layout.
41. Which Word feature is used to create envelopes and labels for mailings?
A) Page Layout
B) Mail Merge
C) References
D) Review
Answer: B
Explanation: Mail Merge combines a template with a data source for bulk mailing.
42. What is the shortcut to open the Font dialog box in Word?
A) Ctrl + D
B) Ctrl + F
C) Ctrl + G
D) Ctrl + H
Answer: A
Explanation: Ctrl + D opens the Font dialog box to format text font, size, style, and effects.
43. Which option in Word can restrict editing or formatting of a document?
A) Review → Protect
B) File → Info → Protect Document
C) Home → Protect
D) Layout → Protect
Answer: B
Explanation: Protect Document options allow setting passwords and restricting editing.
44. Which feature automatically creates a list based on predefined styles in Word?
A) AutoFormat
B) AutoCorrect
C) Quick Parts
D) SmartArt
Answer: A
Explanation: AutoFormat applies formatting styles to headings, lists, and tables automatically.
45. What is the purpose of the “Navigation Pane” in Word?
A) To check spelling
B) To browse headings, pages, or search results
C) To insert tables
D) To create references
Answer: B
Explanation: Navigation Pane helps in quick navigation and document organization.
46. Which feature in Word is used to insert pre-designed graphics like charts or diagrams?
A) Clip Art
B) SmartArt
C) Shapes
D) WordArt
Answer: B
Explanation: SmartArt provides professionally designed diagrams for processes, hierarchies, and relationships.
47. What is the shortcut key to italicize selected text?
A) Ctrl + B
B) Ctrl + I
C) Ctrl + U
D) Ctrl + T
Answer: B
Explanation: Ctrl + I italicizes selected text for emphasis.
48. Which option is used to remove all formatting from selected text?
A) Clear All Formatting
B) Reset Formatting
C) Home → Font
D) Layout → Reset
Answer: A
Explanation: “Clear All Formatting” removes font style, color, size, and other applied formatting.
49. Which feature helps to add comments without changing the document text?
A) Track Changes
B) Comments
C) Footnotes
D) Endnotes
Answer: B
Explanation: Comments allow reviewers to add notes without altering the content.
50. Which view shows Word documents in a book-like layout for easy reading?
A) Print Layout
B) Read Mode
C) Web Layout
D) Outline
Answer: B
Explanation: Read Mode optimizes the document for reading like a book, minimizing distractions.
51. Which Word feature is used to automatically generate a bibliography?
A) Insert → Bibliography
B) References → Bibliography
C) Home → Bibliography
D) Layout → Bibliography
Answer: B
Explanation: The References tab contains tools for citations, bibliography, and managing sources.
52. Which shortcut key is used to redo an action in Word?
A) Ctrl + Z
B) Ctrl + Y
C) Ctrl + R
D) Ctrl + U
Answer: B
Explanation: Ctrl + Y redoes the last action undone by Ctrl + Z.
53. What is the shortcut key to justify text in Word?
A) Ctrl + J
B) Ctrl + L
C) Ctrl + R
D) Ctrl + E
Answer: A
Explanation: Ctrl + J aligns text evenly on both left and right margins (justified).
54. Which tab contains the “Page Number” feature in Word?
A) Layout
B) Insert
C) References
D) Review
Answer: B
Explanation: Insert → Page Number adds page numbers in headers, footers, or margins.
55. Which option in Word allows you to split a document into multiple columns?
A) Layout → Columns
B) Insert → Columns
C) Page Layout → Split
D) View → Columns
Answer: A
Explanation: Columns under the Layout tab splits the page into two or more vertical sections.
56. What is the shortcut key to open the “Paragraph” dialog box?
A) Ctrl + M
B) Ctrl + P
C) Ctrl + Shift + M
D) Alt + H, P, G
Answer: D
Explanation: This combination opens the Paragraph dialog box via ribbon navigation; alternatively, click the small arrow in the Paragraph group.
57. Which feature in Word can combine multiple cells in a table?
A) Merge Cells
B) Split Cells
C) Table Properties
D) Distribute Rows
Answer: A
Explanation: Merge Cells combines two or more selected cells into one.
58. Which Word feature automatically updates headings in Table of Contents when modified?
A) Field Codes
B) Styles
C) AutoText
D) Quick Parts
Answer: B
Explanation: Heading styles ensure TOC updates automatically using the Update Table feature.
59. Which feature allows you to replace one word or phrase with another?
A) Find → Replace
B) Go To → Replace
C) Review → Replace
D) Insert → Replace
Answer: A
Explanation: Ctrl + H opens the Replace dialog box for searching and replacing text.
60. Which tab contains the “Table of Figures” feature?
A) References
B) Layout
C) Insert
D) Review
Answer: A
Explanation: Table of Figures lists all captions like figures, tables, and equations automatically.
61. Which option allows you to record macros in Word?
A) View → Macros
B) Developer → Record Macro
C) Review → Macros
D) Insert → Macro
Answer: B
Explanation: Developer tab provides tools for recording, editing, and running macros in Word.
62. Which Word feature can help translate text into another language?
A) Review → Translate
B) Home → Translate
C) Insert → Translate
D) Layout → Translate
Answer: A
Explanation: The Translate option under the Review tab converts selected text or the whole document.
63. Which of the following is used to insert page borders in Word?
A) Home → Borders
B) Design → Page Borders
C) Layout → Page Borders
D) Insert → Borders
Answer: B
Explanation: Page Borders are applied through the Design tab for the whole page.
64. Which of the following is used to add a watermark in Word?
A) Layout → Watermark
B) Design → Watermark
C) Insert → Watermark
D) Review → Watermark
Answer: B
Explanation: Watermark options are in the Design tab to display text or images behind the document content.
65. Which tab contains the “Track Changes” feature?
A) Home
B) Review
C) Layout
D) Insert
Answer: B
Explanation: Review → Track Changes helps monitor edits made to a document.
66. Which feature allows creating forms with drop-down lists, checkboxes, or text fields in Word?
A) Developer → Controls
B) Insert → Form
C) Layout → Controls
D) Review → Controls
Answer: A
Explanation: Developer tab allows adding form controls for creating interactive forms.
67. Which Word feature is used to automatically insert page numbers, dates, and other fields?
A) Header & Footer → Quick Parts → Field
B) Insert → Clip Art
C) Layout → Page Numbers
D) Review → Field
Answer: A
Explanation: Field codes allow dynamic insertion of dates, times, page numbers, and document properties.
68. Which option allows aligning multiple tables in Word?
A) Table Tools → Layout → Align
B) Layout → Table Align
C) Insert → Table Align
D) Review → Table Tools
Answer: A
Explanation: Table Tools tab appears when a table is selected, allowing alignment and formatting.
69. Which option is used to add citations in Word?
A) References → Insert Citation
B) Review → Citation
C) Layout → Citation
D) Insert → Citation
Answer: A
Explanation: Insert Citation allows adding references from a source and formatting bibliographies.
70. Which of the following is used to create a vertical line along the page edge?
A) Borders → Page Border → Box
B) Design → Page Color
C) Layout → Columns
D) Insert → Shapes
Answer: A
Explanation: Page Borders can include vertical, horizontal lines, or boxed borders around the page.
71. Which Word feature helps in comparing two versions of a document?
A) Review → Compare
B) Insert → Compare
C) Layout → Compare
D) Home → Compare
Answer: A
Explanation: Compare highlights differences between two Word documents.
72. Which shortcut key is used to create a new paragraph in Word?
A) Shift + Enter
B) Enter
C) Ctrl + Enter
D) Alt + Enter
Answer: B
Explanation: Enter starts a new paragraph; Shift + Enter inserts a line break without a new paragraph.
73. Which option in Word can convert regular text into a bulleted or numbered list?
A) Home → Paragraph
B) Insert → List
C) Layout → List
D) Review → List
Answer: A
Explanation: Bullets and numbering options are in the Paragraph group under the Home tab.
74. Which of the following shortcuts opens the Print dialog box in Word?
A) Ctrl + P
B) Ctrl + S
C) Ctrl + F
D) Ctrl + N
Answer: A
Explanation: Ctrl + P opens the Print dialog box to select printer and settings.
75. Which option allows splitting a single Word document window into two panes?
A) View → Split
B) Layout → Split
C) Insert → Split
D) Review → Split
Answer: A
Explanation: Split divides the document window, allowing simultaneous editing and viewing of different sections.
76. Which feature allows you to combine multiple Word documents into one?
A) Insert → Object → Text from File
B) Layout → Merge Documents
C) Review → Compare
D) Home → Paste
Answer: A
Explanation: “Text from File” allows importing content from other Word documents into the current one.
77. Which feature in Word is used to prevent accidental editing of a document?
A) Protect Document
B) Track Changes
C) Read Mode
D) Comments
Answer: A
Explanation: Protect Document lets you restrict editing or require a password to modify the document.
78. Which shortcut key is used to open the Find and Replace dialog box?
A) Ctrl + F
B) Ctrl + H
C) Ctrl + R
D) Ctrl + G
Answer: B
Explanation: Ctrl + H opens the Replace tab directly, while Ctrl + F opens Find.
79. Which option allows you to insert a text box in Word?
A) Insert → Text Box
B) Layout → Text Box
C) Design → Text Box
D) Review → Text Box
Answer: A
Explanation: Text boxes can be inserted to position text anywhere on the page independently.
80. What is the shortcut key to select a line of text in Word?
A) Ctrl + L
B) Shift + End
C) Shift + Home
D) Shift + Click
Answer: D
Explanation: Clicking at the start and Shift + Click at the end selects the entire line or block of text.
81. Which feature in Word allows you to create professional-looking organizational charts?
A) SmartArt
B) Clip Art
C) Shapes
D) Table
Answer: A
Explanation: SmartArt provides diagrams like organizational charts, processes, and hierarchies.
82. Which option allows you to split a table into two separate tables in Word?
A) Table Tools → Layout → Split Table
B) Layout → Table → Split
C) Insert → Split Table
D) Review → Split Table
Answer: A
Explanation: Selecting the row where split is needed and choosing Split Table divides the table.
83. Which tab contains the “Insert Equation” feature?
A) Insert
B) Layout
C) References
D) Review
Answer: A
Explanation: Insert → Equation allows adding mathematical formulas in Word.
84. Which feature in Word allows you to create a reusable piece of content such as text, fields, or images?
A) Quick Parts
B) AutoCorrect
C) AutoText
D) SmartArt
Answer: A
Explanation: Quick Parts stores and inserts reusable elements, like preformatted text or fields.
85. Which option allows you to view multiple Word documents side by side?
A) View → View Side by Side
B) Layout → Arrange Windows
C) Review → Compare
D) Insert → Window
Answer: A
Explanation: This feature enables comparing or working on two documents simultaneously.
86. Which option allows you to protect a Word document with a password for opening it?
A) File → Info → Protect Document → Encrypt with Password
B) Review → Protect Document
C) Layout → Protect Document
D) Insert → Security
Answer: A
Explanation: Word provides encryption options to secure the file with a password.
87. Which shortcut key is used to move one word to the left in Word?
A) Ctrl + Left Arrow
B) Ctrl + Right Arrow
C) Shift + Left Arrow
D) Shift + Right Arrow
Answer: A
Explanation: Ctrl + Left Arrow moves the cursor one word to the left; Ctrl + Right Arrow moves one word to the right.
88. Which tab contains the “Check Accessibility” feature in Word?
A) Review
B) View
C) Layout
D) Insert
Answer: A
Explanation: Accessibility Checker identifies content issues for people with disabilities.
89. Which option in Word allows creating custom bullets or numbering?
A) Home → Bullets → Define New Bullet
B) Layout → Bullets
C) Review → Bullets
D) Insert → Bullet
Answer: A
Explanation: Users can customize bullet symbols, numbering formats, or images.
90. Which shortcut key is used to increase font size of selected text?
A) Ctrl + Shift + >
B) Ctrl + Shift + <
C) Ctrl + Alt + >
D) Ctrl + Alt + <
Answer: A
Explanation: This shortcut increases font size incrementally; Ctrl + Shift + < decreases it.
91. Which Word feature allows you to apply consistent formatting across headings?
A) Styles
B) Themes
C) Templates
D) Quick Parts
Answer: A
Explanation: Styles help maintain uniform font, size, and formatting across headings or paragraphs.
92. Which tab in Word contains the “Spelling & Grammar” tool?
A) Home
B) Review
C) Layout
D) References
Answer: B
Explanation: Review → Spelling & Grammar checks the document for errors.
93. Which option in Word allows you to add a footnote at the bottom of the page?
A) References → Insert Footnote
B) Insert → Footnote
C) Layout → Footnote
D) Review → Footnote
Answer: A
Explanation: Footnotes provide citations or comments at the bottom of the page.
94. Which shortcut key is used to switch between open Word documents?
A) Alt + Tab
B) Ctrl + Tab
C) Ctrl + F6
D) Alt + F4
Answer: C
Explanation: Ctrl + F6 cycles through open Word documents; Alt + Tab switches between applications.
95. Which Word feature allows you to automatically fill repetitive information like name, date, or address?
A) AutoText
B) Quick Parts
C) Mail Merge
D) AutoCorrect
Answer: A
Explanation: AutoText stores reusable content to quickly insert repeated text.
96. Which option is used to add a watermark that appears behind text in Word?
A) Design → Watermark
B) Layout → Watermark
C) Insert → Watermark
D) Review → Watermark
Answer: A
Explanation: Watermarks can be text or images, usually indicating “Confidential” or “Draft.”
97. Which Word feature allows commenting and reviewing changes without altering the main text?
A) Comments
B) Track Changes
C) Compare
D) Footnotes
Answer: A
Explanation: Comments let reviewers add notes without modifying the text; Track Changes shows actual edits.
98. Which option is used to create automatic tables in Word?
A) References → Table of Contents
B) Insert → Table
C) Layout → Table
D) Review → Table
Answer: A
Explanation: Automatic tables use heading styles to generate a dynamic TOC.
99. Which feature is used to remove formatting from selected text in Word?
A) Clear All Formatting
B) Reset Text
C) Remove Style
D) Format Painter
Answer: A
Explanation: Removes fonts, colors, bold/italic, and other applied formatting.
100. Which option allows creating a Word document template for reuse?
A) File → Save As → Word Template (.dotx)
B) File → Save As → Word Document (.docx)
C) Layout → Template
D) Insert → Template
Answer: A
Explanation: Saving as .dotx creates a reusable template preserving formatting and styles.